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Messages can be created and sent via Cryptshare using the Cryptshare E-Mail form. You can open the form in different ways. Either by using the Cryptshare for Notes SmartIcon, a bookmark or a tile pointing to Cryptshare.nsf or via a link.

If standard users open Cryptshare.nsf using a bookmark or a tile, the application immediately shows the e-mail form. Only administrators can see the navigator described in chapter User Interface. They can also get to the form by clicking the "New e-mail" button in the navigation.

If you use the SmartIcon, you always get the e-mail form directly.

All settings in the form default to the settings that have been used last time.

1To:Shows the standard Notes address selection screen.
2Contents to encryptSelect the contents you want to send securely: The complete message (including body text) or just the attachments.
3Password optionsThe available options are depending on the configuration.
4Notification LanguageLanguage for the text blocks and download information that is incorporated into the e-mail text.
5Button: Attach filesShows a file selection screen.
6SignatureThe e-mail signature from the user’s personal mail file is incorporated into the body field.
7Button: CloseCloses the current message.
8Button: SendSends the message. Depending on the size of the message and the start-up interval of the transfer agent this may take several minutes.
9Button: Send and save...Sends the message and saves it in the sender’s personal mail file with or without the attachments (depending on size and configuration).
10Check recipientsChecks the list of recipients against the Cryptshare Policy to see if sending to all recipients is allowed.
11Size limit informationShows the maximum total size of all attachments that can be sent in one transfer.
12Retention period informationThe date when the files will be deleted from the Cryptshare Server.
13WEBLink to the Cryptshare Web Frontend (customisable).

1Password fieldEnter a password in both fields
2Show PasswordClicking this will show you your password in plain text.
3Password criteria

The password criteria is configured on the CS web server. The status will be updated when your press the tab key or clicking the mouse.

Field key:

Grey - no status available
Red - password quality criteria wasn't satisfied
Green - password quality was satisfied


Clicking the individual password quality icons will show help text.

4Password assistance

Red = shows messages as to why the password quality wasn't satisfied.

Also includes information relating to the delivery method of the e-mail