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About Manual Mode

In this mode messages are created directly in Cryptshare.nsf. There are three ways to manually create a Cryptshare message:

  • Using the Cryptshare SmartIcon in the Icon Bar "Universal" or "Edit". The SmartIcon opens a form which looks similar to the "Memo" form of IBM HCL Notes.
  • Using a bookmark, tile or link. A click on any of these opens a form which looks similar to the "Memo" form of IBM HCL Notes.
  • Use the Cryptshare subform in the email template of your personal mailbox.


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Note: Please check the policy settings of your Cryptshare Server to make sure to allow uploads for the same group of users there as in the CS4N settings.

Advantages

  • No need to set up server-side rules that might eventually collide with other third-party products.
  • User can decide individually which messages should be sent via Cryptshare.
  • Access can be granted using the features of the CS4N admin interface.
  • Plausibility checks according to the rules in CS4N can be run immediately when creating an e-mail message.
  • Using the widget, attachments can be moved from existing IBM HCL Notes documents to Cryptshare messages via Drag & Drop.
  • Existing messages can be forwarded or responded to securely.
  • The sent message can be stored in the sender's personal mailbox.
  • Messages of any size can be delivered regardless of restrictions for the mail-box size or the message size that may exist on the recipient's side.

Disadvantages

  • Cryptshare.nsf may take a large amount of disk space depending on use.
  • You should run the IBM HCL Domino "compact" task against Cryptshare.nsf on a daily basis.
  • The Cryptshare messages are bypassing the standard Domino e-mail routing procedures. You may want to adjust your monitoring systems to monitor Cryptshare transfers separately.
  • You need to roll out the Cryptshare SmartIcon to the users via e-mail.
  • Installation of the Widget into the Notes Side Bar is optionally available.
  • Users might need a short training.

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